Privacy Statement

Last Updated: 2025-12-01

Asian Education Studies (AES), published by ChapJuly Press, is committed to protecting the privacy and security of your personal data. This Privacy Statement explains how we collect, use, disclose, and safeguard your information when you interact with our journal, including during registration, manuscript submission, and general use of our website. By using our services, you consent to the practices described herein.

1. Information We Collect

We may collect the following categories of personal data:

Identity and Contact Information: Name, institutional affiliation, academic title, email address, postal address, telephone number, ORCID iD, and other relevant professional details.
Account and Submission Information: Username, password, manuscript files, authorship details, reviewer reports, correspondence, and payment-related information (if applicable for Article Processing Charges).
Technical and Usage Data: IP address, browser type, operating system, access times, pages viewed, and other diagnostic data collected via cookies and similar tracking technologies.

2. How We Use Your Information

Your data is used for the following legitimate purposes:

To manage user accounts, facilitate the submission and peer-review process, and publish accepted manuscripts.
To communicate with you regarding your submissions, editorial decisions, reviewer invitations, and journal updates.
To improve our website, services, and user experience through analytics and system maintenance.
To comply with legal obligations and enforce our publishing policies.

3. Legal Basis for Processing

We process your personal data based on:

Your explicit consent (e.g., for receiving newsletters).
The performance of a contract (e.g., manuscript handling and publication).
Compliance with legal obligations (e.g., record-keeping for published research).
Our legitimate interests in operating and improving the journal, provided such interests do not override your fundamental rights.

4. Data Sharing and Disclosure

We do not sell or rent your personal data. Your information may be shared only under the following circumstances:

With designated editors, reviewers, and production staff involved in the publication process, while maintaining confidentiality.
With trusted third-party service providers (e.g., hosting platforms, payment processors) who assist in journal operations under strict contractual confidentiality.
Where required by law, regulation, or legal process, or to protect the rights, safety, or property of AES, its users, or the public.
In aggregated, anonymized form for statistical or research purposes.

5. International Data Transfers

As an international journal, your data may be transferred to and processed in countries outside your jurisdiction. We ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions, to protect your data in accordance with applicable laws.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this statement, or as required by law, academic standards, or publishing best practices. Manuscript-related correspondence and metadata are retained permanently as part of the scholarly record.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

Access, correct, update, or request deletion of your personal data.
Object to or restrict certain processing activities.
Withdraw consent at any time, without affecting the lawfulness of prior processing.
Data portability, where applicable.
Lodge a complaint with a supervisory authority.

To exercise these rights, please contact us using the details provided below.

8. Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. However, no electronic transmission or storage method is 100% secure.

9. Third-Party Links

Our website may contain links to external sites (e.g., indexing databases, academic networks). This Privacy Statement does not apply to those sites, and we encourage you to review their respective privacy policies.

10. Updates to This Statement

We may update this Privacy Statement periodically to reflect changes in our practices or legal requirements. The revised version will be posted on our website with an updated “Last Revised” date.

11. Contact Us

For any questions, concerns, or requests regarding this Privacy Statement or your personal data, please contact:

ChapJuly Press
Email: aes@julypress.org

Acknowledgment: By registering, submitting a manuscript, or using our site, you confirm that you have read, understood, and agree to this Privacy Statement